Allowance Parts List/Allowance Equipage
plan future stock requirements. Previously, this
information could only be obtained from ships as they
went through a supply overhaul. It is now available as
The Allowance Parts List/Allowance Equipage
current information from all ships reporting under
List (APL/AEL) number identifies a specific item of
equipment. NOTE: Both the EIC and APL/AEL
numbers are necessary to provide complete
identification. For example, two identical electric
motors are installed in a water cooler and a refrigerator.
A source code is entered to assist in the evaluation
If maintenance is performed on both of these motors,
of supply storeroom support. The source code is
the MDS report will identify the specific motor by the
normally entered by the stock records Storekeeper as
APL number and the system in which it is installed by
he processes the issue documents. These source codes
the EIC number. In this case, the APL number is the
are used on NAVSUP Form 1250-1 and DD Form
same for both, but each has a different EIC. The above
1 3 4 8 . R e f e r t o NAV S U P P - 4 8 5 f o r d e t a i l e d
example could be reversed. Two different motors could
information about these codes.
be installed in one system, such as the ventilation
The data obtained from issue documents also
system. In this case, the MDS forms would show the
provides management information to the ship. The
same EIC number but different APL numbers.
A f l o a t C o n s u m p t i o n a n d C o s t E ff e c t ive n e s s
Surveillance System (ACCESS)/Ship's Edit and Audit
System (SEAS) program collects and processes usage
The ship's unit identification code (UIC) identifies
data. Then reports are prepared that enable the
each maintenance action to the ship on which, or for
commanding officer and supply officer to review and
which it was performed. After the MDS forms are
evaluate the effectiveness of supply support and make
prepared on the ship, they are submitted to the
more efficient use of the OPTAR. ACCESS and SEAS
TYCOM Data Processing Facility for processing and
use the issue documents that support the MDS plus the
positive ship identification must be provided. Work
issue documents for consumables.
that is performed by a tender or repair ship must show
The Selected Item Management (SIM) Item
the receiving ship's UIC so that the maintenance data
Identification Listing provides SIM consumption data
can be identified to the proper ship.
and machine calculated stocking limits. The supply
Let's look at some ways that this MDS information
officer and stock records Storekeeper can use the SIM
can be used.
listing to make the quarterly review of SIM items and
By sorting MDS data by UIC, the total main-
also use the information shown on the listing to
tenance cost and man-hours can be determined for
determine stock replenishment requirements.
each ship. Commands can use this data in budgetary
Copies of the issue documents that are not in stock
and manning-level planning.
or not carried are used to prepare a report on the ship's
By sorting MDS data by EIC, the maintenance cost
supply effectiveness and COSAL support.
for each system, subsystem, or component of
equipment can be determined. This provides an
Pre-Expended Bin Material
evaluation of equipment performance
Commonly u s e d l ow - c o s t r e p a i r p a r t s a n d
By sorting MDS data by APL/AEL number, the
repair-related consumable items may be pre-expended
maintenance cost and material usage can be
and a small stock maintained within a department for
determined for specific items of equipment. This data
general use. The criteria for determining the type and
can be used by inventory control points (ICPs) to adjust
quantity of material to be pre-expended are given in
the Coordinated Shipboard Allowance List (COSAL).
NAVSUP P-485. The supply officer and the department
The allowances of repair parts to be carried in your
head using the items mutually agree on the specific items
to be pre-expended.
By sorting material usage by NSN, the ICPs can
Materials that might be pre-expended include nuts
analyze past usage and more accurately predict future
and bolts, solder, gasket material, fuses, and vacuum
usage thereby providing better COSAL support. This
information may also be used by supply activities to