SHIPS STORE LOGS
There are several ships store logs kept on file
in the ships store office. In manual records-
keeping, these logs are normally maintained in one
standard-size green logbook. ROM users do not
have to maintain the purchase order, requisition,
or expenditure logs because the ROM system
automatically assigns serial numbers to purchase
orders, requisitions, and expenditures.
PURCHASE ORDER LOG
The purchase order log is used to record
purchases of ships store stock (fig. 2-11). In the
second column under P.O. No. there are two sets
of numbers. These two numbers are your
purchase order numbers. The first digits are the
Julian date. The first digit of the Julian date is
the year and the last three digits are the day of
that year. Example: January 9, 1989 would be
Julian date 9009. The last four digits under the
second column in the purchase order log are your
serial number. For purchase orders serial numbers
9700 through 9899 will be used.
The requisition log provides a record of all
requisitions and is also shown in figure 2-11. This
log is very similar to the purchase order log except
serial numbers are assigned in the 9900 through
The expenditure invoice log provides a record
of all expenditures assigned an expenditure serial
number (fig. 2-12). You will get the expenditure
serial numbers from the storekeeper and post
them in your log.
Figure 2-11.Requisition and purchase order logs.